Features and Benefits

a.k.a.® Disposition Management Software manages the compilation and publication of records retention and disposal schedules and authorities. a.k.a.® is rich in functionality and is particularly easy to use. To find out more about a.k.a.® features select from the list below:


  • Types of Schedules Supported
  • Information Lifecycle Management (ILM)
  • DIRKS Methodology
  • Reporting
  • Importing Disposal Schedules
  • Exporting Disposal Schedules
  • Publishing to the Web
  • Configuration Options
  • Editing Tools
  • Integration with a.k.a.® Classification
  • Database Security
  • Technical Information
  • Upgrades
  • Software support


    • Types of Schedules Supported

    a.k.a.® supports the following types of disposal schedules:

  • Function based

  • Class based

  • Series based


    • Information Lifecycle Management (ILM)

    Using a.k.a.® software, business analysts can compile the policies for migration of electronic records through to a range of different storage environments before document destruction can legally take place.

  • Multiple transfer actions to be created, in addition to the disposal action
  • User defined transfer actions and triggers
  • Export in CSV and text format
  • Links to the Business Classification Scheme


    • DIRKS Methodology

    a.k.a.® fully supports the development of retention and disposal schedules in accordance with the the ISO 15489 DIRKS methodology as follows:

  • Disposal classes can be linked to the Business Classification Scheme (function and activities).
  • Supports transaction analysis for the development of disposal classes
  • Disposal classes can be linked to recordkeeping requirements of sources and stakeholders
  • Delivers reports (required for submission to archives authorities) including DIRKS format


    • Reporting

    a.k.a.® software delivers a comprehensive range of reports including:

  • Retention and disposal schedule (tables)
  • Lists - disposal classes, sources, stakeholders
  • Submission Reports (required for submission to archives authorities) including DIRKS format

    • All reports can be previewed onscreen, and published into a range of formats including PDF, RTF, Text and HTML. Configuration options enables the user to generate a cover page and incorporate company logos.


    Importing Disposal Authorities

    a.k.a.® software can import existing disposal authorities from a variety of formats and systems including:

  • MS Excel
  • TRIM EDRM Software (Captura and Context)
  • Objective Records Management Software

    • a.k.a.® also imports a wide range of existing disposal authorities including:

  • NAA Administrative Functions Disposal Authority (AFDA)
  • NSW State Records General Disposal Authority (TRIM format)


    • Exporting Disposal Authorities

    a.k.a.® R&DS exports to the following formats

  • Generic export format which can be imported as a CSV file.
  • TRIM EDRM Software (Captura and Context)
  • Objective Records Management Software


    • Publishing Disposal Authorities to the Web

    a.k.a.® enables users to publish their complete retention and disposal schedule to a fully navigable web thesaurus.

    The HTML export facility provides:

  • The ability to publish pages into a nominated directory
  • Clearance of files from the directory on creation
  • The ability to create a single zip containing html pages

    • a.k.a.® is delivered with a range of sample templates which can be customized by our users. The basic templates include navigation through a term functional hierarchy to access disposal classes


    Configuration Options

    a.k.a.® provides users with a comprehensive range of configuration options.

  • All field names can be configured to match the terminology of your organisation


    • Editing Tools

    a.k.a.®'s easy to use editing tools include:

  • term linking via point and click
  • multi term select using ctrl and shift
  • right mouse menu for undo, cut, copy, paste, select all
  • keyboard shortcuts Ctrl C , Ctrl N, Ctrl S, Ctrl V, Ctrl X
  • inbuilt spell check software for global spellcheck and on saving
  • modification of term types


    • Integration with a.k.a.® Classification

    a.k.a.® Disposition Management software fully integrates with the a.k.a.® Records Classification software enabling users to map their retention and disposal schedules against their business classification schemes.


    Database Security

    All a.k.a.® databases have password protection enabled.


    Technical Information

    a.k.a.® was developed using Visual basic and used the Microsoft Jet Engine as the underlying database.  a.k.a.® will operate within Windows  98, NT, 2000, and XP.


    Upgrades

    a.k.a.® is under continuous development and new releases issued on a regular basis. The Upgrade and Support Program (USP) ensures you are constantly up-to-date with the latest developments.

    Minor releases (within a version number) are available to licensed users free of charge and can be downloaded over the internet.


    Software Support

    Synercon provides extensive support to our client base through a range of mechanisms including:

  • Online help
  • Error logging
  • Email, telephone support
  • Onsite and classroom training
  • Tutorials and help cards